Friends of Victoria Square

Privacy Statement and Terms and Conditions on use of Website

1. DATA PROTECTION

Friends of Victoria Square takes data protection very seriously and is committed to protecting your privacy and security. This policy explains how and why we use your personal data.

We take great care to preserve your privacy and safeguard any personal details you provide to us, and we will never exchange or pass your information to another organisation unless you give us your permission.  You can decide not to receive our communications or change how we contact you at any time. If you wish to do so, or have any questions about this Privacy Policy or how we use your personal data, please contact us here or write to: The Membership Secretary, 25 Victoria Square Penarth, CF64 3EL

2. WHAT INFORMATION DO WE COLLECT?

We collect and use your personal information only to enable us to administer the legitimate charitable purposes associated with the management of Friends of Victoria Square. This policy sets out how we use your personal data, what data we collect, and the legal basis for its use and outlines your rights in respect of your personal data.

We collect personal data you provide us with when joining us as a member, making a donation, subscribing to an event, placing an order or communicating with us in any form including via our website.
 

3. INFORMATION ARISING FROM ‘Friends of Victoria Square’ EVENTS

The activities and involvement of both members and non-members in events organised by Friends of Victoria Square may result in some personal data being created. Only those details necessary to administer the event will be kept. Typically these will be your name, address, telephone number and email address if you provide them. For events involving a third party, such as a coach trip, we will limit the information provided to the third party to names only. If payment is associated with the event, these details will be held only by the Secretary.

 

4. NEWSLETTER

Our regular Newsletter is mailed out as a benefit to all members who have supplied us with their email address and by post to members who do not wish to receive them via email. You can choose to stop receiving the Newsletter at any time by sending an email here or by writing to The Membership Secretary, 25 Victoria Square, Penarth, CF64 3EL.

5. DATA SECURITY

WHO HAS ACCESS TO THE DATA HELD
Access to the data we hold is limited to only those Executive Committee members for whom the information is necessary to discharge their duties on behalf of the Group. In practice, this will be the Membership Secretary, the Hon. Treasurer, Chair and Grants Officer.

Backups of membership data and security pass codes are held only by the Membership Secretary.

6. STORAGE

WHERE WE STORE INFORMATION

Membership Records are stored securely on the private computers of the Membership Secretary.

HOW LONG WE STORE INFORMATION FOR

We only store information for as long as it is required to discharge the administration of the charity. This will depend on a number of factors such as the type of information held and the use to which the information is put.
We continually review what information we hold and delete what is no longer required.

7. DATA PROTECTION RIGHTS

You have legal rights associated with the way in which we use your personal data. These are listed below.

• You have the right to confirmation as to whether or not we have your personal data and, if we do, to obtain a copy of the personal information we hold (this is known as a subject access request);

• You have the right to have your data erased (though this will not apply where it is necessary for us to continue to use the data for a lawful reason);

• You have the right to have inaccurate data corrected;

• You have the right to object to your data being used for purposes of which you do not approve and have not agreed to.

You also have the right to contact the Information Commissioner's Office (ICO) if you have any concerns about data protection at www.ico.org.uk* or by calling 0303 123 1113.

8. COMPLAINTS

Please discuss any complaint you may have with one of the Executive Committee members personally or email your complaint here or write to: The Membership Secretary, 25 Victoria Square, Penarth, CF64 3EL

9. LINKS TO OTHER WEBSITES

Our website contains hyperlinks to many other websites. We are not responsible for the content or functionality of any of those external websites (but please let us know if a link is not working). If an external website requests personal information from you for any reason, the information you provide will not be covered by our Privacy Policy. Please read the privacy policy of any website before providing any personal information.

10. CHANGES TO THIS PRIVACY POLICY

This Privacy Policy may be updated periodically, for example to reflect new legal requirements. This Privacy Policy was last updated on 15 April 2020

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TERMS AND CONDITIONS FOR USE OF ‘Friends of Victoria Square’ WEBSITE

In these Terms and Conditions “The Group " refers to Friends of Victoria Square

1. ACCEPTANCE OF TERMS

By accessing the content of www.friendsofvictoriasquare.org (“the Website”) you agree to be bound by the terms and conditions set out herein and you accept our privacy policy shown below on this page. If you object to any of the terms and conditions set out in this agreement you should not use any of the products or services on the Website and leave immediately.

You agree that you shall not use the Website for illegal purposes and will respect all applicable laws and regulations. You agree not to use the website in a way that may impair the performance corrupt the content or otherwise reduce the overall functionality of the Website. You also agree not to compromise the security of the Website or attempt to gain access to secured areas or sensitive information.

You agree to be fully responsible for any claim expense liability losses costs including legal fees incurred by us arising from any infringement of the terms and conditions set out in this agreement.

2. MODIFICATION

The Group reserve the right to change any part of this agreement without notice and your use of the Website will be deemed as acceptance of this agreement. We advise users to regularly check the Terms and Conditions of this agreement.

The Group have complete discretion to modify or remove any part of this site without warning or liability arising from such action.

3. LIMITATION OF LIABILITY

The Group will under no circumstance be liable for indirect special or consequential damages including any loss of business revenue profits or data in relation to your use of the Website.

Nothing within this Agreement will operate to exclude any liability for death or personal injury arising as result of the negligence of The Group its employees or agents.

4. COPYRIGHT

Unless otherwise stated all intellectual property of The Group such as trademarks trade names patents registered designs and any other automatic intellectual property rights derived from the aesthetics or functionality of the Website remain the property of The Group.

By using the Website you agree to respect the intellectual property rights of The Group and other represented copyright holders and will refrain from copying downloading transmitting reproducing printing or exploiting for commercial purpose any material contained within the Website.

5. DISCLAIMERS

The views and opinions expressed on the Website are not necessarily endorsed by the Executive Committee of The Group.

The information is provided on the understanding that the website is not engaged in rendering advice and should not be wholly relied upon when making any related decision.

The information contained within the Website is provided on an “as is” basis with no warranties expressed or otherwise implied relating to the accuracy fitness for purpose compatibility or security of any components of the Website.

We do not guarantee uninterrupted availability of the Website and cannot provide any representation that using the Website will be error free.

6. THIRD PARTIES

The Website may contain hyperlinks to websites operated by other parties. We do not control such websites and we take no responsibility for and will not incur any liability in respect of their content. Our inclusion of hyperlinks to such websites does not imply any endorsement of views statements or information contained in such websites.

7. SEVERANCE

If any provision of this Agreement is held to be invalid or unenforceable such provision shall be struck out and the remaining provisions shall remain in force.

8. GOVERNING LAW AND JURISDICTION

This Agreement will be governed by the laws of England & Wales and any user of the Website hereby agrees to be bound exclusively by the jurisdiction of English and Welsh courts without reference to rules governing choice of laws.

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